Ausschreibung 1324813: (23020) 307 Erneuerung e-npa
Publiziert am: 23. März 2023
Federal Office of Culture FOC, Swiss National Library NL
The purpose of the “e-npa replacement” project is to replace the current e-npa platform, which makes digitised newspapers available online, with a new standard IT application and the associated infrastructure. The provider supplies the e-npa system, adapts it to the needs of the requester and rolls it out. When rolling out the e-npa system, the provider ensures that its system can be connected to the Federal Administration's eIAM authentication solution. In addition, it supplies the server and storage infrastructure for operating the e-npa system and ensures that its infrastructure includes an interface for the high-performance supply and transmission of the presentation packages. The present invitation to tender is seeking a provider that will be responsible for operating the entire e-npa platform.
| Auftraggeber: |
Bund (Zentrale Bundesverwaltung)
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| Kategorie: | Ausschreibung |
| Sprache: | en |
| Abgabetermin: | abgelaufen |
| Ort: |
Swiss National Library NL, Bern, Switzerland |
| Zeit für Fragen: | abgelaufen |
| Tags: |
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| Gruppen: |
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| Untergruppen: |
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| Andere Sprachen: | |
| Masterversion: |
Zeitplan
Folgender Zeitplan wurde aus den simap-Publikationsdaten erstellt:
| Datum | Ereignis | Kommentar |
|---|---|---|
| 23. März 2023 | Publikationsdatum | |
| 23. März 2023 | Ausschreibungsunterlagen verfügbar ab | The tender documentation is available in English, German and French. In the event of any inconsistencies between versions, the German version will take precedence. You can download the documents online from the electronic platform at www.simap.ch, section "Public procurements, Confederation tenders". To do so, you have to register in the project and can then download the desired documents using the login and password sent to you by email. A questions forum is also available. |
| 5. April 2023 | Frist für Fragen | If queries arise while preparing the bid, they can be submitted anonymously to the questions forum at www.simap.ch. |
| 4. Mai 2023 | Abgabetermin 23:59 | Comment on the submission of tenders: place of submission see 1.2 above. General formal requirements, see specifications item 8.1.4. In any case, the offer must ensure proof of the timeliness of the submission of the offer. Tenders submitted too late can no longer be considered. They will be returned to the supplier. |
| 10. Mai 2023 | Offertöffnung | Comment on the submission of tenders: place of submission see 1.2 above. General formal requirements, see specifications item 8.1.4. In any case, the offer must ensure proof of the timeliness of the submission of the offer. Tenders submitted too late can no longer be considered. They will be returned to the supplier. |
| None | Geplanter Projektstart | |
| None | Geplantes Projektende |
Zuschlagskriterien
| Gewichtung | Kriterium |
|---|---|
| 18% | AC01 eIAM integration |
| 2% | AC02 Email dispatch |
| 1.5% | AC03 REST API |
| 2% | AC04 OAI-PMH |
| 1.5% | AC05 Download content |
| 1.5% | AC06 Print content |
| 1.5% | AC07 Reuse search results |
| 2% | AC08 Moving Wall |
| 1% | AC09 Supplementary functions |
| 5% | AC10 Data transfer options |
| 7% | AC11 Migration process |
| 5% | AC12 Implementation procedure for functions desired by requester |
| 15% | AC13 Operational organisation and invoicing |
| 7% | AC14 Presentation |
| 30% | AC15 Price |
Zulassungsbedingungen
Not permitted.
All companies and research institutions with sufficient economic capacity that can prove their eligibility or meet the eligibility criteria as set out in section 3.8 are invited to submit their tenders in Swiss francs (CHF).
The following proof of eligibility must be confirmed or enclosed in full and without restrictions or modifications together with the tender itself; otherwise, the tender will not be considered.
SC01 Economic/financial capacity
The bidder has adequate economic/financial capacity to fulfil the contract.
Evidence
Extract from the debt collection register no older than 3 months at the time it is requested by the purchaser. In the case of bidders based outside Switzerland, an equivalent up-to-date official certificate from the relevant country.
Note: The contracting authority will electronically review the extract from the Central Business Names Index (www.zefix.ch).
In the case of bidders based outside Switzerland, an extract from the commercial register or an equivalent official certificate from the relevant country.
This evidence of suitability need only be submitted if requested, once the bid has been submitted but before the contract is awarded.
SC02 Experience
The bidder has acquired sufficient experience from projects involving the roll-out of its standard system that are comparable with the present task as regards focus and complexity. The bidder will provide evidence of such experience by citing 2 references. The reference projects must be completed by the time the bid is submitted and must not be more than 6 years old.
References regarding projects implemented by the bidder for the Swiss Confederation will only be accepted if all the reference persons listed have given their written consent to provide information.
Evidence
One fully completed reference form (Annex 5) must be submitted for each reference project. The purchaser reserves the right to contact the specified contact persons. The named contact person must be available (any holiday absences and relevant deputies must be specified).
SC03 Human resources
The bidder has the necessary human resources to fulfil the contract as outlined in the Requirements Specification.
Evidence
Written confirmation with clear documentation showing the human resources used for the contract (Annex 6). This includes the key persons involved with the project (see section 3.3.11.2 of the Requirements Specification) and the persons directly involved in executing the contract.
SC04 Contact person
The bidder has a contact person (single point of contact, SPOC) who is responsible for escalating problems relating to the order and is able to make decisions.
Evidence
Written confirmation stating the last name, first name, contact details, job title and deputy of the SPOC.
SC05 Language skills of key people
The bidder is prepared to deploy key employees (project managers) who are able to communicate in German or French or English (spoken and written, at least Level B2) and to produce and submit the project results and documentation in German or French or English (at least Level C1).
Evidence
Written confirmation with clear documentary evidence of the language skills of the key people.
SC06 Deployment of employees
The bidder is prepared, where there is a compelling reason for doing so, to replace employees engaged on the task in the following circumstances:
The purchaser will assess the performance and utilisation of the persons made available by the bidder. If it ascertains that their work deviates from the requirements and criteria set out in the Requirements Specification and annexes, the bidder must provide a suitable explanation. The purchaser will then decide whether the bidder must, within 14 days, replace the persons in question with other members of its staff who satisfy the requirements.
While the contract is being carried out, other compelling reasons for replacing employees may occur, including resignation, extended leave, accident, illness, etc. In each case the bidder is responsible for providing an equally qualified person as a substitute. Commitments to other projects of the provider do not count as compelling reasons.
Evidence
Written confirmation.
SC07 Acceptance of the Swiss Federal Government's General Terms and Conditions (GTC) for
- IT services (issued October 2010, updated January 2021)
- the procurement and maintenance of standard software (issued October 2010, updated January 2021)
- IT works contracts and contracts for the maintenance of individual software packages (issued October 2010, updated January 2021)
The present transaction is subject to the GTC listed above in accordance with Annexes 8, 9 and 10 to the Requirements Specification.
Evidence
Written confirmation.
SC08 Acceptance of draft contracts
The bidder is prepared to accept without reservation the draft contracts in Annexes 16, 17, 18 and 19 of the Requirements Specification.
Evidence
Written confirmation.
SC09 IT security certification
The bidder demonstrates that it or any subcontractors have valid ISO 27001:2013 certification for operating the infrastructure or have implemented measures equivalent to ISO 27001:2013.
Evidence
Verifiable documentation (max. 3 A4 pages) or relevant certificate.
SC10 Subcontractors
If the bidder engages subcontractors in order to carry out the work, the bidder will assume overall responsibility. It will list all the involved subcontractors with the roles allocated to them. The characteristic service will essentially be provided by the bidder.
Evidence
Written confirmation.
SC11 Characteristic services must be provided by the bidder itself
The characteristic service will essentially be provided by the bidder. It consists of developing and commissioning the e-npa platform, and maintaining, supporting and servicing the systems on which the platform is based.
These tasks may not be performed by a subcontractor.
Evidence
Written confirmation and declaration with details of subcontractors in the List of Requirements in Annex 1.
SC12 Compliance with information security, data protection and copyright provisions
In respect of the performance of all work, the bidder confirms that it is prepared to comply with all federal information security, data protection and copyright provisions in accordance with:
- the Federal Act of 19 June 1992 on Data Protection (FADP SR 235.1 / nFADP);
- the Ordinance of 14 June 1993 on the FADP (OFADP SR 235.11);
- the Ordinance of 25 November 2020 on the Coordination of the Digital Transformation and ICT Steering in the Federal Administration (DTIO SR 172.010.58);
- the Ordinance of 27 May 2020 on Protection against Cyber Risks in the Federal Administration (CyRO SR 120.73);
- the DTI provisions of 1 March 2022 on IT baseline protection in the Federal Administration and associated provisions (Si001 Annex 1);
- the Federal Act of 9 October 1992 on Copyright and Related Rights (CopA SR 231.1);
- the Ordinance of 26 April 1993 on Copyright and Related Rights (CopO SR 231.11).
In respect of the provision of all work, the bidder furthermore guarantees that it will transfer these obligations to its employees, subcontractors and any third parties engaged.
Evidence
Written confirmation.
SC13 Registered office and processing location
The bidder confirms that its own registered office and, if it is directly or indirectly controlled by third-party companies, the latter’s registered offices are located either in Switzerland or in a country whose legislation ensures an adequate level of data protection. The same applies to any subcontractors that are engaged. The bidder also ensures that the data entrusted to it can be accessed by itself and third parties only from Switzerland or from countries whose legislation ensures an adequate level of data protection (Art. 6 para. 1 FADP). This does not include access by users to the e-npa system via the web-based user interface or via standard interfaces for exchanging data.
Evidence
Written confirmation and extract from the Commercial Register entries of the bidder and subcontractors, or an equivalent official document from abroad.
SC14 Location of the infrastructure (data protection)
The bidder confirms that its infrastructure, including backup or alternative sites, is located in Switzerland or in a country whose legislation ensures an adequate level of data protection (Art. 6 para. 1 FADP).
Evidence
Written confirmation and list of sites at which its infrastructure is located.
SC15 Guarantee of operation
The bidder confirms that it can guarantee the operation of the e-npa system throughout the entire 11-year term of the contract.
Evidence
Written confirmation.
SC16 Support
The bidder confirms that it can provide a support organisation in accordance with the Requirements Specification.
Evidence
Written confirmation.
SC17 Invoicing for storage capacity
The bidder confirms that it will invoice the requester and the institutional partners only for the storage volume (number of TB) that their digital collections require on the bidder’s storage infrastructure.
It uses OP02 for this purpose and undertakes invoicing in accordance with the respective contract (between it and the requester, or between it, the requester and the institutional partners).
Evidence
Written confirmation.
SC18 Invoicing for exports
The bidder also confirms that
a) on receiving data export requests from third parties (e.g. researchers), it always makes contact with the requester and does not forward any data without the latter’s explicit consent, and
b) it invoices the third party for the cost of such exports on behalf of the requester and at its own risk.
Evidence
Written confirmation.
SC19 Ensuring the connection to eIAM
The bidder ensures that it provides the eIAM connection described in award criterion AC01 in full by the date of the preliminary acceptance of the e-npa platform, in compliance with www.eiam.admin.ch/rfp and the technical specifications at https://docs.eiam.swiss/index.php?c=intprojektanford&l=en, and develops the functions required for this purpose in consultation with the requester and the FOITT as part of the implementation phase.
Evidence
Written confirmation.
Zusätzliche Informationen
None
Business will be conducted in accordance with the General Terms and Conditions of the Swiss Confederation (GTC) for
- IT services (issued October 2010, updated January 2021)
- the procurement and maintenance of standard software (issued October 2010, updated January 2021)
- IT works contracts and contracts for the maintenance of individual software packages (issued October 2010, updated January 2021)
Available at https://www.beschaffung.admin.ch/bpl/de/home/auftraege-bund/agb.html
See the participation conditions in the tender documentation.
Credit proviso: The annual credit requests and decisions of the relevant federal bodies regarding the estimate and finance plan are reserved.
Price increase: For the rules on price increases, please refer to section 13.1 of the Framework Agreement.
The purchaser reserves the right to have those services for which a contract has been awarded also carried out for the benefit of other agencies within the Federal Administration and other Swiss memory institutions, and to purchase those services defined as options either in their entirety, partially or not at all.
www.simap.ch
In accordance with Article 56 paragraph 1 of the Public Procurement Act (PPA), a written appeal against this decision can be lodged with the Federal Administrative Court, P.O. Box, 9023 St. Gallen, Switzerland, within 20 days of notification. Any appeal is to be submitted in duplicate and must include what is being sought, the grounds for appeal, evidence and the signature of the person lodging the appeal or his or her representative. A copy of this decision and available evidence must be included.
The provisions of the Administrative Procedure Act (APA) on legal holidays do not apply in accordance with Article 56 paragraph 2 of the PPA.
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